November General PTA Meeting Minutes

Rattlesnake Elementary General Monthly PTA Meeting

November 5, 2019 8:30am FCC

In attendance: Becky, Michelle, Shannon O, Dana, Judith, Maureen, Stacy, Molly C, Jessica, Pam, Heidi, Estee, Lucia.

General Notes:

Judith presented upcoming volunteer opportunities:

  1. Spirit Gear sorting before Christmas (probably the first or second week of December), contact rattlesnakepta@gmail.com to volunteer or reach out to Brittany directly
  2. Book Fair – Sign Up Genius is now open, volunteers needed
  3. Co-lead of Direct Donate needed, contact rattlesnakepta@gmail.com to volunteer or reach out to Leigh directly

Michelle N presented on 2019-2020 grade-level liaisons progress and notes

  • Michelle is working on a card for your wallet to remind you to ask them to credit your purchase to Rattlesnake
  • Will be pushing Amazon Smile for fundraising and also wish lists
  • 4th grade is getting a traveling trunk from MNHC, parent has donated to cover the cost
  • Feedback from teachers is need for more books in each grade, Maureen Lowenwater thought non-fiction books were more needed
  • 4th grade is considering a field trip to volunteer at the Food Bank
  • 5th grade will need an extra bus for the spring Butte field trip
  • Fire Science curriculum will be presented to several grade levels
  • Not sure if the liaison parents want their email addresses public

Pam presented on new Wellness Guidelines coming from the district

  • Generally promotes physical activity
  • Will follow best practices of removing food as a reward
  • Will be implemented fall 2020

Estee presented on the Battle of the Books

  • 4th and 5th grade competition of 12 books read over the course of a year
  • First meeting for the kids is Thursday 11/7, need a permission slip to join
  • Would like to get 5-6 copies of each book for the school, which would cost $350-400
  • -Judith said the board had talked about it and will fund the cost. Can be built into the PTA budget in future years so it’s not reliant on parents paying out of pocket (what they did last year)

Dana presented on MCT play

  • Play will be Peter and Wendy and take place Feb 3-6th
  • 60 kids will be in the performance
  • 1 performance during school on Friday, one Friday night performance for families
  • Should we sell tickets of ask for donations for the performance? Open for discussion
  • Cost will be $40 per kid that is in the performance, with scholarships available

General discussion of food being provided for Parent Teacher Conferences

  • Ali is the lead on this, and will circulate a Signup for food

Judith showed the new Rattlesnake t-shirts that are for sale for $20. Proceeds will cover the cost of a staff t-shirts.

Adjourn 9am

October General PTA Meeting Minutes

Rattlesnake Elementary General Monthly PTA Meeting

October 1, 2019 8:30am FCC

In attendance: Leigh, Michelle N, Jen O, Janel, Judith, Jessica, Kirsten, Carrie, Stacey, Dana, Kate D, Molly C, Matt N, Shannon M, Shannon O, Kristie, Lucia, Pam.

General Notes:

Teacher Update: Carrie Sweatland had questions re: gmail contact list, PTA email system: Need to update teacher and parent list to reflect current teachers for 2019-2020

FCC Update: Volunteer slots for picture day are taken.

Events:

Re: Bike Rodeo, still no event coordinator has been found to lead bike rodeo- delegation. Kirsten and Shannon will meet with Leigh will meet re: delegating tasks. (NOTE: after this meeting adjourned, a decision was made to move Bike Rodeo to Spring 2020)

Welcome Caitlyn Scholle! Our new school counselor.

Volunteer needs: people to sort beef jerky once it arrives. Reach out to Lucia, if interested. Sorting may need to occur over the 4-day weekend.

Family fun night with Animal Wonders- 10/24 in school gym from 6-7:30pm: greeters needed.

Spirit Gear Sorting- volunteers needed in early December, ~1-2 hours needed to sort. Reach out to Brittney if you can help.

Book Fair Nov 12-14. Will need volunteers to work the fair. Ali will coordinate.

Discussion of budget and voting. General Budget was approved for 2019-20 school year. If anyone wants to participate in budget building, anyone is welcome. It happens in May-July for the coming year.

Idea of boomerang folder and school supply return/re-use/recycling. Will revisit in April when it is more relevant and we can make a plan.

MCT production update:

No try-outs, grade 1-5. Names are drawn and those who are not drawn, are added to a list for future programs. Would be a Mon-Fri after-school program. Lots of supervision help would be needed from volunteer parents. Parent supervision would be available for the 3:05-3:30 time gap, via volunteers.

Funding from school or PTA would not be necessary: ~$3000 total cost will be covered via other funds. Washington Corporation is willing to provide funding, at Lewis and Clark School there is a $40/student cost with scholarships available. And local business is willing to provide backup funding. Dana is willing to be event coordinator. Timing would be between Jan-March. Available dates and programs:  Feb 3-8 Peter and Wendy. 60 kids can be in the performance. (NOTE: after the meeting, these dates were confirmed)

Brainstormed ideas to make it a fundraiser opportunity: sell flowers at event and/or actor/actress photos?

Michele N: 8 parent volunteers part of “teacher/liaison team;” one assigned to each grades.  Team’s focus is communicating with teachers and identifying classroom/grade “needs” such as supplies or field trips, and then working on meeting those needs through applying for grants, asking for local donations, PTA support, ect.  

Update on Amazon Smile: each teacher can create their own “wish list” where parents can go on and purchase supplies needed for classrooms, and PTA can benefit from some fundraisers.  Anne G is going to create accounts for each teacher. A majority have discussed needing book sets. Keep Pam in the loop re: what types of items are on the list.

There is an account at Book Exchange for parents who want to donate books, the credit then builds up and the PTA gives it to teachers upon request.

PE (Delaney) may request funds for a mindfulness program.

Discussed grants available and to be applied for- Garden Grant and Bee Grant are a few, of many.  

ADJOURN 9am.  

 

September General PTA Meeting Minutes

Rattlesnake Elementary General Monthly PTA Meeting

September 3, 2019 8:30am FCC

In attendance: Leigh G, Judith B, Molly C, Shannon M, Jen O, Stacy J, Lucia T, Dana H, Matthew N, Heidi and Ryan K, Erin B, Janelle C, Carissa B.

In need of a volunteer coordinator: Mostly home-based and sending emails and entering in signupgenius.com.  Reach out to someone on exec if interested. It’s a good way to get to get to know parent community😊  It’s also possible that PTA can directly reach out to recruit volunteers if we cannot identify a VC. (note: this position now filled, 9/27, by Alison D, thank you Alison!)

Beef Jerky fundraiser: Erin and Heidi will work with Alex to get forms, etc. And will recruit volunteers to help sort and collect forms. Lucia will assist as well.  “Reward” for top fundraisers will be a limo ride to the Carousel and Dragon’s Hollow with Pam Wright.

Bike Rodeo: date TBD in mid-October. Parks and Rec will set up a mobile bike park and volunteers set up other aspects. 

  • Helmet-fitting station and bike flare station- Stacy said that we have a supply of helmets and bike flare supplies available from last year. 
  • Matthew indicated that Montana Brain Injury Alliance can offer helmet-fitting station. Also idea of hosting several Bike tuning stations.
  • Reminder from Stacy to communicate to families that parent supervision is required at this event and Stacey will look into requirements for parent volunteers need for background check.
  • The Cycling House possible sponsor and assistants?

Teeshirts and Swag: Judith has worked with Andy S to create a t shirt logo design that is super rad. Stacy asked if it might be possible to get Rattlesnake School t-shirts for staff?  Will look into possibility of getting those for staff…

New Parent-Grade PTA Liaison position: discussed that Michele N will be leading and has a group of interested parents identified.

Fundraising committee: In the works. A spreadsheet with grant opportunities has been created in google docs to track and monitor grant opportunities.

Dana and Jen presented idea of MCT after-school “play in a week:”  50-60 kids selected to participate and after-school practices. Afternoon performance for school, one in evening for parents.

  • Questions: Do we have the volunteer power for this? And way to address exclusivity issue with kids getting “cut.”
  • Move forward by Dana discussing idea with Principal Pam and move forward with gaining more information on costs, grants, etc. To share at next PTA meeting.

April 2019 General PTA Meeting Minutes

Rattlesnake Elementary School Parent-Teacher Association

General Meeting Minutes for April 2 2019 from 830-9am in the FCC

SPECIAL NOTE: This is a busy time of year so here’s the quick list of upcoming dates for reference:

  • April 9th: PTA Fundraiser at the Dram Shop from 5-9pm
  • April 10th: Classroom Photos and spring individual photos
  • April 10th: District Boundary Study Open House from 6-8pm at Russell School
  • April 12th: Last official day of Kindergarten Registration (reg is ongoing for families that move, etc, but best to get it done before the 12th!)
  • April 22nd: No School, Teacher Education Day and also Earth Day
  • Late April (exact date TBD): Running Club begins
  • May 6 – 10: Teacher Appreciation Week
  • May 27th: No School, Memorial Day
  • May 29, 5:30-6:30pm: Kindergarten Parent Orientation
  • June 11th: Fun Run!
  • June 13th: Last Day of School
  • August 28: First Day of School, K-5th. See Start of School info below.

Attendance: Leigh (CoP),  Molly (CoP), Judith (VP), Alex (T), Matthew (S), Pam (Principal), Maureen (Teacher Rep), Kristie (Boundary Study Rep), + 5 additional parents 

Items as Discussed:

  • Welcome and Intros
  • Call for other items
  • Carissa B brought a new community event idea. Concept that community events should be more participatory, less just watching a movie. Storytelling idea like “Tell Us Something” for kids, teachers, staff. Focus of communication based on stories with more interaction.  Approx $300 for a workshop same as movie night, but could be more educational. Mark Moss is the coordinator, can help with focus for stories. He is promoting workshops. Would be for next fall at the earliest. Workshop could be in or out of school hours, using as an assembly suggested, but unlikely to be effective for his expertise. Carissa will meet with Mark to further research how this might work for the fall, what Mark can and cannot do, and will report back.
  • Positions: VP and Treasurer positions are up for May election: Leigh introduced the process in the recent changes for 2 year terms as well as how we have had some off year turnover. If anyone is interested in becoming VP or Treasurer, or take on any other job or event within the PTA, they are encouraged to reach out to the PTA to discuss via our main email, rattlesnakepta@gmail.com      
  • Principal’s Updates
    • All schools are currently conducting Kindergarten registration.
    • Dates have been posted for Smarter Balance (SBAC) for grades 3,4, and 5.  Technology has provided the ability to be complete in a few days rather than over the course of 2 months.  Parents, please check the schedule and avoid trips, appointments, and out of school events to allow for the most efficient use of time to get all the testing done. Learn more about SBAC schedule for Rattlesnake here: https://www.mcpsmt.org/rattlesnake and the testing itself here: https://www.mcpsmt.org/Page/11547
    • Kindergarten Round up Update: This spring schools will be doing a “Parent Orientation” in the evening in late May (May 29, 5:30-6:30pm for Rattlesnake, other schools may have other dates/times) instead of a school day kid-centric Roundup event. Schools will not be sending the current Kindergarteners home for a day, wanting to keep the day of instruction. There will also be a kid orientation the day prior to K starting (Aug 27th) during the day, to allow kids to see their classrooms and meet their teacher.
    • Start of School Year Addendum (not directly covered in PTA Meeting due to time constraints, but instead covered due to parent interest at a quick meeting with Principal Wright and PTA Co President Leigh): There will not be Kindergarten home visits this August, that program is not being run for year 2019-2020. For this coming school year, the school start schedule is being planned as follows:
      • Wednesday, May 29, 5:30-6:30: Kindergarten Parent Orientation (this is a new parent focused event, formerly Kindergarten Roundup was a more kid focused event). Free childcare will be available by reservation through PTA and FCC.
      • Mid to late August: Newly registered 1st-5th Families Tour (date TBD, likely mid afternoon, 2:00-3:00)
      • August 27th, scheduled times throughout the day: Kindergarten Student Orientation. Small groups of students w/ their parents will be scheduled to visit the classroom and meet the teacher.. Classrooms for 1st-5th will not be available for visits during this time, to allow for prep. Registered K families will receive an email with their scheduled time.
      • August 27th, 5:00-6:00: 1st-5th All Families Back to School Night. K Classrooms will not be available for visits during this time, as K will have had a separate morning orientation earlier in the same day.
      • August 28th: First Day of School for full school, K – 5th. K will end after lunch, will have separate buses, precise time TBD but rough guess is 12:30ish. 1st-5th will have a full standard day schedule and regular busing.
      • August 29th: Second Day of School K – 5th. K will end after lunch, will have separate buses, precise time TBD but rough guess is 12:30ish. 1st-5th will have a typical Thursday Early Out day schedule and regular busing.
      • August 30th: Third Day of School K – 5th. K will end after lunch, will have separate buses, precise time TBD but rough guess is 12:30ish. 1st-5th will have a full standard day schedule and regular busing.

 

  • Teacher’s Reps Updates – Maureen Loewenwarter
    • Garden –  there are 6 beds in the garden that will need to be replaced due to age and natural decay. The wood boxes are wearing out and looking at a tiered replacement of two per year.  Will anticipate using the $500 allocated in the budget to enhance the garden. Becky D stated that her family business may be able to donate wood to defray cost- Maureen and Becky will follow up.
    • Garden Cleanup week of 22 April.  Kindergarten will be in the garden starting in May. This will also be a student job listed on the Meaningful Work board by the FCC.
    • Garden City Harvest will invoice the PTA directly for costs. They buy compost, tools, gloves, etc.
    • District has in the past paid for some aspects of garden with some of their own available budget, for instance, the garden path improvements to make it ADA accessible was covered by the district.
    • 23 April is scheduled for some garden clean up. Additional volunteer opportunities will be available. Shannon, volunteer coordinator, will reach out to volunteer core to reflect these events. Ain’t no party like a working party!
  • FCC Related Updates
    • Classroom School Photos coming up on April 10th! Volunteers needed, reach out to Shannon at rattlesnakepta@gmail.com to volunteer. We will be making a yearbook as well this year which will be for sale as an additional fundraiser.
    • Book Gift Certificates and process
      • We were planning to do a drawing due to more demand than certificates. Becky D offered to make a donation to cover additional demand and an additional ask was made to contribute. Carissa explained the process as part of the exchange and had built up credit.  Does seem there will be some donation to cover additional expenses to get gift certs to all teachers that were interested. Some will come from the PTA and Molly, Matthew, Alex, and Judith all agreed to allocate additional funds to cover deficit of demand.
      • An announcement will be made via FB and teacher newsletters to have the parents if they are clearing out some of their old children’s books (or any books) in their homes can drop them off at the book exchange and credit to Rattlesnake PTA. This is open year-round.
  • Events Past and Upcoming, Updates and Summaries
    • Spring Fling Summary – Almost $8k in profits at this time (some money still incoming from auction items being picked up post-event).
      • Face painting was the largest single “donation can” income at the event, bringing in $70, as well it was positive feedback to have the older kids (5th graders) doing the painting.
      • Thank yous are going out, more are needed to finish up.
  • Running Club, Fun Run, and Fun Run Sponsorships
    • Emily Linton will be running it again this year!
    • Date is now set, June 11th. Many volunteers will be needed on that date.
    • Running Club will be starting in late April, exact date TBD.
    • For the actual run event, we will be soliciting sponsors. Currently we have $300 in sponsorships, hopeful to bring in more.
    • Not doing T Shirts, but will be doing popsicles again as well a local pediatric dentistry office will be handing out toothbrushes after the event.
    • There are leftover carousel tokens that will be turned over to the PTA for prizes and other events.
  • District Boundary Study Update
    • Still a lot of information available on the website. Commentary and maps are available, another commentary period is open until April 10th meeting, which will be 6-8pm at Russell School. Next committee meeting will be this coming Thursday.
    • Committee is currently working on three different options. Some significant change options and some more modest options. The planners and committee determined that more time was necessary to make a thoughtful change regarding the boundaries, hence the end dates later this spring rather than planned end that was in April originally.
    • Rattlesnake school is projected to have declining population over the next ten year span. There are some discussions as part of the boundary study process regarding whether to not to move either Lower Rattlesnake or E Msla to Lowell to ease some of the current crowding at Rattlesnake.
    • There has been neighborhood support to open Mount Jumbo in E Msla which does better align with the guidance to make neighborhood schools and safe routes.  The intention however to move kids only once does complicate that possibility. Also Grandfathering would negate a lot of the intention of possibly building a community for the Mt Jumbo school.
    • Committee meeting this Thursday will be available to the public.  Public involvement has been helpful and has had an effect on the process.
    • Currently Mount Jumbo does not have enough students in area, but may grow to have enough within 3 years depending on how the neighborhood changes.
    • Cost impact of reopening Mount Jumbo the school will be significant, but the school structure is good.  Will need some tech and HVAC upgrades. We have enough teachers within the district but will have to hire all new administrative and support staff.  If a school is opened it may drive more population and young family growth.
    • Overall for Boundary Study there are 17 total option areas that may be adjusted, 4 are seriously considered, but will possibly end up combining options.  Please see the Boundary Page for more details on the proposed options. https://www.mcpsmt.org/elementaryschoolboundarystudy

PTA General Meeting for May will be 8:30am on May 7th. This meeting will include voting for VP and Treasurer for 2019-2020 and beyond.

March 2019 General PTA Meeting Minutes

Rattlesnake Elementary School Parent-Teacher Association

General Meeting Minutes for March 5 2019 from 830-9am in the FCC

Attendance

Leigh (CoP),  Molly (CoP), Judith (VP), Stacy (FCC), Pam (Principal), Maureen (Teacher Rep), Carrie (Teacher Rep), Kristie (Boundary Study Rep), + 5 additional parents

Items as Discussed

    • Welcome and intros
    • Call for other items
      • No additional items to be added to the agenda
    • Teacher Rep Updates
      • Touched briefly on donations for the baskets/auctions and how the teachers felt that process was going
        • Becky was not available for an update as she was consolidating donations.
        • Also had some monetary donations come in for baskets, used mainly to cover costs of basket materials.
      • Parent teacher conferences have been going smoothly, although sticking to 15 min has some difficulty.  
        • Question was raised of what to expect when your student is part of the conference (3rd grade and up, optional).
        • Dinners have been changed to offer also fresh fruit, salad, and salad in addition to some donations.
        • Volunteers have been slower this year to fill up the roster.
        • 40 staff members are the goal for bringing enough food.  Market on Front will offer some donations.
        • Consider saving the gift card donations for teacher appreciation week in May.
        • Next years sign up will be sent to the broader public for sign ups (suggestion to encourage Teacher Appreciation Committee signups twice a year)
    • FCC updates
      • Boxtops came in just over 9000 so we raised just over $900.
      • Yearbooks will be offered this year as part of the school photo process.  Will be part of a fund raising effort with the PTA. We do have a new vendor for individual and classroom photos that will hopefully make the process easier and better.  Each class will get their own page for candid and activities.
      • There was some discussion as to are we allowed to include photos for all kids and what would the process be to add that.
      • Stacy will ensure students with a “no photo” note on file will have that need respected in the yearbooks
      • Open to parents to include broader pictures, there will be a call for photos later in the spring
    • Principal’s update
      • Boundary meeting has several more meetings (see: https://www.mcpsmt.org/elementaryschoolboundarystudy)
      • Also has begun a search for a new superintendent.  Will be having several meetings regarding the search and requirements for that position. Mark Thane is departing at the end of this school year.
      • Kindergarten Round Up has been delayed due to the boundary study and possible changes.  Registration in years past has been conducted in conjunction with Parent Teacher Conferences and Round up will be in the evening this year.
      • Kindergarten Registration is delayed due to the boundary study (NOTE: K Registration is NOW open, see: https://www.mcpsmt.org/Page/9045)
    • Boundary Study (Kristie)
      • The next open house will be March 21st 6-8pm at Russell School. The committee met last Thursday.  Demographic study was farmed out to a group out of state. They did produce some maps and all are now available online-  it breaks down all the schools and forecasts for the next 10 years. See: https://www.mcpsmt.org/Page/13833
      • Demographic study indicates Rattlesnake is currently peaking in population and will decline in future years.  Currently all options are on the table as for as decisions and recommendations.
      • Walking and busing routes are part of the process and conversations currently.  There will be some changes in at least some parts of the district, and inevitably some people will be unhappy.  Some changes may be deemed unnecessary. Rattlesnake’s high populations may resolve naturally according to the demographic projections.
      • Other neighborhoods are starting to present their opinions, ideas, and feelings.  Parents from every neighborhoods were represented which provided the cross section of worries and thoughts.
      • On the 21st  (Russell Elementary 6-8pm, Open House format so all are welcome to come and go) the initial proposals for the boundaries will be presented.
      • The comment and interactive map is now closed.  The Open House is now the best way to present and write down thoughts and ideas.
      • There is a lot of process, there are parents  involved but experts too.
      • Some of the issues regarding safe routes and busing.  Busing as far as schedules and releases needs to be brought up in comments and proposals.  
    • Spring Fling Planning (Judith/Molly)
      • Promotions – The first flier has gone home.  
      • A follow up promotions with schedule will be sent out shortly
      • The morning of the Spring Fling, Pam will send out additional announcements with Erik’s help.
      • Vinyl banner is ready, will be hung with balloons.  We will start to see fliers around town.
      • Decorations will be simplified and more cost efficient this year.  Students will paint the majority of them as well as some decorations recycled and donated.  Hay bales are needed, will be supplied by a volunteer’s family.
      • A Saddle may be made available for the photo booth and will need to be finalized.
      • Activities (funds will go to PTA in a donation format for activites, or via traditional means for raffle and auction)
        • Face painting
        • Prize walk – Not just cake this year, instead it will be a mix of small prizes and cupcakes
        • Country dancing – with instruction
        • Wooden toys
        • Raffle
        • Photo booth

 

  • In need of Volunteers – in particular set up/clean up.  Has been sent out to the whole school.  Kids can run around during set up, kid friendly.

 

    • A lot of pizza has been donated along with Albertsons and Costco. We do need coolers to be volunteered.
  • Quick Update
    • Treasurer Status Report – Not available
    • Fun Run – Emily has stated she will run the event again.  Although she cannot do both the before school, and the recess, running clubs.  Will go one or the other or we need some additional volunteers. Starts in April, FCC may be able to coordinate for volunteers.
      • Will not do T shirts, cost prohibitive.
      • 3 rivers dentistry will have a hand out for tooth brushes to go along with popsicles
      • Other sponsorships may come through- PTA will finalize those in early April
      • May do a drawing contest to be included in the final graphics for the Sponsor acknowledgement, design TBD.
    • Wellness Committee Updates – Carissa
      • There have been some tineline changes that will be discussed at the leadership meeting.
      • Will ask Pam to make some changes  to see what we can affect and the district may or may not be in position to perhaps implement on a larger scale. And will be implemented in the fall in the earliest.  
      • Will have some desire for painting the cafeteria and may have a mural as part of the process.  Test paint runs approx. $5 and may be a request to the PTA to fund.
      • May include a contest to name the cafeteria
    • Spirit Gear Updates – Brittany has ordered some smaller items.
    • Dates of Note and Open Discussion
      • All are welcome to attend Leadership meetings
      • March/April Leadership will be after April 2nd due to Spring Fling and Spring Break schedules- likely mid-month in April.
      • PTA General meeting for April will be April 2nd. 8:30 in the FCC

 

February 2019 General Meeting Minutes

Rattlesnake Elementary School Parent-Teacher Association

Meeting Minutes for February 5 2019 from 8:30am-9:00am

Attendance

Leigh (CoP),  Molly (CoP), Alex (T), Matthew (S), Judith (VP), Stacy (FCC), Pam (Principal)+ 10 other parents

Items as Discussed

Wellness committee Updates

  • Provided some updates related to the district.
  • The latest meeting included school principals
  • The meeting did establish an estimated timeline for admin/comment this spring

Principal Wright’s Announcements

  • English language and arts curriculum has changed district wide
  • The new curriculum focuses on small group reading and writing.
  • Also provides standards and overview

Teacher announcements (skipped- teachers were unable to attend this month)

FCC updates

  • East Missoula Family Night was successful
    • E Msla families like the proximity
    • Board games always a good time
  • Lost and found will be donated at the end of the month, PTA will announce on FB
  • Box tops so far are approx. 5000 collected, which is about $500
    • Last year amounted to approximately $1100 net, hopefully more will come in

Spring Fling planning

  • We will have the same theme as last year (Hoe Down)
  • Need donations for the action.  Sponsorship financial donations are also being solicited this year.
  • Spreadsheets are available to solicitation volunteers to stay organized
  • Alcohol as a donation
    • Alcohol can be auctioned, however cannot physically be present on school grounds.
    • Donations from bars and restaurant are acceptable so long as they don’t visually promote alcohol
  • Decorations
    • In years past have been time consuming and perhaps not the best use of time- maybe scale back a bit on decorations
    • Kids can volunteer and make posters/decorations
    • There are some decorations from years past on hand in the FCC
    • Teachers like to be kept in the loop on setup of decorations to minimize disruptions
  • Volunteers are needed for set up/operations/cleanup
    • A signup genius will be established for volunteers

 

District Boundary Study Update by Rattlesnake’s Parent Representative, Kristie S

  • The first official committee meeting noted a lot of concern regarding impacts
  • Involvement and transparency are a key aspect of the current process
  • This effort is meant to create a 10 year plan
    • Attempt to prevent unnecessary transfers of kids to non-neighborhood schools looking forward.
  • Webpage has comments/notes/updates (https://www.mcpsmt.org/elementaryschoolboundarystudy)
  • Rattlesnake is currently at 96% capacity
  • Rattlesnake’s community meeting in January was the best attended of all the elementary school meetings.
  • The discussion does include the concept of Mount Jumbo possibly being reopened- this will be dependent on population and other needs/conditions.
    • The district is currently renting unused space as the population grows
  • Lowell is currently at 62% capacity.
  • Safe Routes to School conversation- noted that the city has some money, but currently improvements in some areas such as sidewalks are the responsibility of homeowners.
  • The Open House meetings will go from start to end as scheduled, but participants can come and go and there is not necessarily a structure or presentation to drive that entire time.
    • 3-4 more meetings are planned this spring

– The PTA’s website will post more information once our rep (Kristie) has written up a summary

 

Adjourn

 

December 2018 PTA Meeting Minutes

Rattlesnake Elementary School Parent-Teacher Association

Meeting Minutes for December 4th, 2018 from 8:30am-9:00am

Attendance

Leigh (CP), Alex(T), Molly (CP), Judith (VP), Stacy (FCC), Pam (Principal) + Becky, Erik, Sienna (SPARK), Lucia, Keila

Items as Discussed

  • Principal Wright Announcements – There will be a superintendent led School Boundaries meeting at Rattlesnake Elementary on Monday, January 7, 2018, at 6:00 p.m., all are invited and an email was sent out
  • Speed Updates on Events! (5m)
      • Holiday Book Fair Results (Molly) – reported that all went really smoothly and we had our highest gross sales ever! Thanks everyone. Total of funds raised for Rattlesnake should be just a hair over $2700!
      • Direct Donate Progress Report (Leigh) – totals as of 12/4 are $4504 with checks and online donations coming in steadily. Donations are accepted year round but the big push for Direct Donate is from mid November to December 31st. Idea was brought up to send out postcards for folks to send to their parents (i.e. kid grandparents) next year. Idea to focus on “Sponsor a Kid” language in an upcoming handout, as a way to motivate.
      • Swag Ordering (Erik) – Lots of positive feedback on the convenience of the online ordering and convenience. Still no set date for material to be distributed to students- hopefully it will be before winter break begins as hoped! We had a brief conversation about the snake logo vs mountain logo- both logos are being used but for this first ordering process, it made sense to use just one (it costs more money per logo printing). Future orders may be with mountain logo, or both logos, TBD.
  • SPARK Arts – Welcome Sienna Solberg! (6m) – Sienna talked about all the great things SPARK Arts bring to the school. Each grades gets either a field trip, or an in-school experience, each year. This year’s planned schedule is K- Puppet performance, 1- Drum Brothers, 2- MCT Androcles and the Lion play, 3- Dance at UM, 4- Symphony performance, 5- visits to MAM. SPARK also brings in visiting artists- this year is B Martinez, Sneed Collard, and more. These programs are funded through private donors to Arts Missoula from various groups like LogJam Presents, Washington Foundations, some district funds. The Rattlesnake PTA’s contributions include longer terms for 2nd Grade Dance (this extends the program for more weeks) and others. Alex mentioned that last year’s handout was excellent, it’d be good to have a refreshed version to give to parents for this year.
  • Wellness Update- Becky-  Wellness Committee had a meeting with Principal Wright earlier in November. Talked about how in late January there will be an important district meeting, and much is on hold until the results of that meeting are in.
  • General discussion on confusion regarding holiday events at the school. Leigh agreed to create a comprehensive list and put it onto PTA blog for general reference.
  • Upcoming Items
      • Box Tops Competition will be in January
      • Holiday rush: remember Good Foods, Fresh Market, and Amazon – Idea came up to get the reminder email from Cassidy (Clark Fork) and rework to use for Rattlesnake. Lucia will contact Cassidy.
  • Fundraising Committee idea was discussed. Idea is to better coordinate, communicate, and plan fundraising throughout the year.
  • Dates of Note
      • Dec 13th 8am – 9:30am Open House on Spring Fling, Rattlesnake Cafe
      • Dec 17th 6:30pm – 8:30pm Leadership Committee Meeting, FCC
      • Jan **8th** 8:30am General PTA Meeting, FCC

November 2018 PTA Meeting Minutes

Election Day! November 6, 2018 from 8:30am-9:30am in the FCC

 

Call For New Items

Janelle reported that she facilitated a donation of books to the Book Exchange and the PTA account there now has about $50 book credit plus $25 store credit.  Question raised: can we advertise donating books to the Book Exchange PTA account as a way to give? Discussed reminding parents about other ways to give: update parents on the easy Good Food Store scrip process, sign receipts at Missoula Fresh Market, use Amazon Smile website, and  Mabel’s Labels.  

Welcome and Introductions

Introduced everyone present and Judith as new VP

Swag

Urgent need to advertise now before window closes Nov 18.  Stacy will email teachers, Jen will put on Facebook. Brittany expects flyers delivered today.  PTA receives 5% of sales.


Updates on Finances/Grants

Alex reported approval of recent Academic Enrich. Grants and $111 in popcorn sales from the Craft and Movie Night.  Sold out of popcorn, could sell more.

Principal’s Updates

Pam reported parent survey is now open and the window closes at the end of the week. Information from this survey guides school goals: last year “Feeling important in my classroom” was alarmingly low; the school climate goal for this year is based on making students feel important and valued.  Last year both student and parent focus groups were selected at random to discuss areas of particular concern from survey results. Other school goals are: more writing opportunities and more math.

FCC/Stacy’s Updates

Movie night was well-attended and successful.  Starting the season of using more resources for students in need. Missoula Organization of Realtors donated $500 to the FCC.  They asked that we donate a basket for their auction before the end of the month. Know anyone who can donate something? What swag should be included?

Events

  • Food for Parent-Teacher Conferences: email Jacqui to help today
  • Noodle Night – Sunday, Nov. 11 at Noodles and Company 4-9pm. Noodles & Company will be giving back 30% of sales.
  • Holiday Book Fair (Nov 28-30): SignUp Genius from last year needs to add flyer distribution volunteers.  Wrapping for donations discussed. Janelle suggests filling book sales volunteer slots first and asking for wrapping volunteers from overflow. Any needs from Book Fair folks?
  • Direct Donate (Nov 19-Dec 31):  Is there a way to give sustaining (monthly) donations?  In letter, is it possible to let people know all the things PTA supports: recycling, FCC, field trips, etc?   Group echoed that PTA does so much it’s mind-blowing.
  • PTA email:  discussion around sending email about swag, Noodle Night, Direct Donate, reminding parents of ways to give

Rattlesnake Wellness Committee

Carissa reported goals are to create a school wellness policy, to improve the quality of the cafeteria, and to increase student handwashing.  Parents are welcome at the MCPS Nutrition Wellness Committee which meets 2nd Thursday of every month at the MCPS Admin Bldg. There will be a meeting at Rattlesnake Elementary on Nov 16 from 1:30pm to 2:30pm.

Volunteer Needs

Shannon reported need for Chess Club Coordinator.  We need a Spring Fling Coordinator (March 15). Janelle is interested in soliciting outside donations.  Discussed need for Spring Fling leads sooner than later.

October 2018 PTA Meeting Minutes

October 2, 2018 Rattlesnake Elementary School PTA Meeting minutes

AttendanceMatthew N (Secretary), Leigh G (President), Alex S (Treasurer), Pam W (Principal), Stacy J (FCC),  + 8 additional parents

ITEMS AS DISCUSSED:

Agenda overview – Leigh

VP Candidate

  • Introduction of Judith B as candidate for VP after vacated by Anne due to job requirements – Leigh & Alex
  • Shannon O was also introduced as having interest in the position but deferred to Judith
  • Judith was elected, no one present objected or voted against. Welcome Judith!

Beef Jerky Fundraiser

  • Preliminary estimate of numbers- orders grossed $5k for 315 Packages (note: final tally for full fundraiser came out to net $5264 – great work Beef Jerky Team!)
  • We will need assistance from teachers and possibly volunteers to ensure that the children receive the orders that they are responsible for (Note: completed! 10/13/2018 – thank you!)
  • Some of the kids order forms get turned in without their full names, maybe need to consider pre-writing teacher names and grades onto forms in 2019 to make things easier in case of mistakes, or some other system to make sorting easier.  

Book Fair

  • Leigh and Alex conducted an overview. Laurie and Becca are again volunteering to be the leads- thank you!
  • We will need to get volunteers to staff the hours necessary, Shannon M will create volunteer listing when closer to the date.
  • As in past years, there is a system in place to ensure that all children will have an opportunity to participate in the book fair- contact Stacy in the FCC if you wish to help with this.
  • Will be conducted after Thanksgiving in an effort to incorporate holiday shopping. Tentative dates within the range of 11/27-30, Precise dates TBD with Fact and Fiction.
  • Generally the book fair raises about $8k, with funds being first allocated to the school library and librarian, and all other funds rolling into the general PTA budget.

School Event Marquee – Pam

  • The design was that was submitted was not in line with what was proposed, which proved to be a problem.
  •  The local community pushed back after the proposal was submitted.  There was too much light and was essentially too loud aesthetically.
  • Idea was raised to rent or buy a light up moveable letter-swap style marquee sign
  • It does leave concerns regarding dissemination of information, as we are currently limited to fliers, the webpage, Facebook, emails, and on-the-fence vinyl banners.
  • If a concept is approved, we will need to still resolve the issue of funding which we will have to be sourced or raised.
  • We do also have fence banners for announcements and will require some to be found for events or printed.
  • The book fair may have a banner available from fact and fiction.

Direct Donate – Leigh, Alex, and Matthew

  • The topic was discussed as an overview
  • Last year resulted in $8700 Gross/$8000 Net raised
  • Jen O and Molly C have brought up the idea to create a more targeted ask team for higher donations from selected businesses and families.
  • Leigh is the lead on this for 2018, Sarah M has volunteered to help with handouts, Jen and Molly will lead up the higher ask team, other volunteers are TBD. Please email rattlesnakepta@gmail.com to join this team.
  • Goal is to kick-off on November 19th and ends December 31st (functional end in terms of in school is December 21st but online and mail donations go through Winter Break).

Jump Rope for Heart – Pam

  • Rattlesnake Elementary will not be participating this year as it was a conflict in fundraising with the PTA and PTA projects due to confusion with who received funds and ran the event.

 Spring Fling

  • We will be conducting spring fling on 15 MAR 2019.
  • The theme is intended for Hoe Down, but open to suggestion and discussion at this point
  • We need to designate project leads to ensure smoothness of execution and coordination of the various sub committees. Ideally, leads would be identified to include: Food Lead, Auction Lead, Activities Lead, Business Sponsor Lead (see below) and Overall Event Coordinator
  • Generally raises between $8k and $10k in fund raising
  • We will be seeking auction donations and in some cases we should be starting now as some tax years are ending and fiscal planning for companies will be beginning. There is also a letter available for those soliciting donations.
  • Idea was brought up by Shannon O to incorporate business sponsors for higher dollar amounts. Discussion on how there is no barrier to this idea- it just hasn’t been done before for the Spring Fling (has been done for Fun Run in the past). See also below.

Other Notes

  • A substitute crossing guard will be needed, please contact rattlesnakepta@gmail.com or the current crossing guard (Erin B) for details.
  • Will also need a chess club coach for the fall!
  • Also a paid position is available for noon duty. In the mean time, a volunteer position is available.
  • The wellness committee is currently developing a wellness policy. The policy will come up for review when complete, but may require elements that either require fundraising or sourcing such as hand washing stations.
  • Community Garden. In the next two years the beds will need to be replaced, and we will need a financial estimate to properly fundraise and budget for this need. Clean up will be conducted in the next two weeks and the beds will be conditioned for next year during after school garden club. 
  • There was some discussion regarding corporate sponsorship. As a group the officers discussed some of the pro/con related to it. It has been a focus in the past of the Fun Run in some years, and worked well when pursued by a person with motivation and experience in obtaining sponsorships. If it is to develop into its own project or to other events, it will require its own project lead.

 

September 2018 PTA Meeting Minutes

September 4th 2018 Rattlesnake Elementary School PTA Meeting minutes

Attendance: Leigh G (P), Molly C (P), Alex S (T), Stacy J (FCC), Amy H (Garden City Harvest) + about 20 more parents and grandparents

(Note: as this meeting was on the first day of Kindergarten, and out in the garden, we did not follow the typical agenda structure)

ITEMS AS DISCUSSED:

Two Notices about Open Positions

  • Vice President is open now, and we will vote for new VP at the October PTA General meeting (Tue Oct 2nd at 8:30 in the FCC). Everyone/anyone interested in this position should reach out to a current or former board member to talk about their intent and what is entailed. This can be a one year or two year term. The current board is hoping to create a list of general duties (like a job description) soon, and will post it to the PTA blog when ready.
  • Treasurer will complete term in May 2019. Shannon M said she was very interested in this position and wants to learn more- thank you Shannon! Other interested parties are absolutely welcome to also learn about this opportunity. It would help to have working knowledge of QuickBooks, as the treasurer position has a significant bookkeeping responsibility throughout the year.

Upcoming Events and Volunteering Needs

Open House is Sept 12th 5:30-6:30, we will staff a table and need a few volunteers. If you want to help with open house, please reach out to Erik F or Brittany H, or email the main PTA email at rattlesnakepta@gmail.com

Beef Jerky Fundraiser will start around Sept 13th (approx), we will need several helpers for handouts and sorting. Alex stated that she’d like the jerky to be distributed post-sale before October long weekend (that’s Oct 18-21) so getting started during the week of Sept 13th is preferred. Alex S has run this for several years and would like someone to help her co-lead it this year. Look for emails asking for specific dates and tasks, or email rattlesnakepta@gmail.com if you want to volunteer.

Bike Rodeo will be Sept 28th 5-7pm, we will need many helpers for stations and activities. Stacy J at the FCC is the point person for this event, so please email her at  <sjehle@mcps.k12.mt.us> if you want to volunteer either during the event, or as part of the planning committee. Leigh said she would like to make sure that Parks and Rec is able to give tours to families interested in the new Bike Park at Syringa (just north of Rattlesnake school, currently under construction) and would reach out to contacts at the city to involve them in planning.

Amy H from Garden City Harvest represented the Garden Committee and gave a brief intro. She would love more volunteers for several upcoming opportunities:

  • Garden Committee meeting is September 21st at 8am in the main entry conference room, all are welcome.
  • Produce Giveaway Table! This was a great idea last year that continues this year! Our garden is so productive that a fresh food giveaway is done at the end of several fall school days. The table can use a few more volunteers on Sept 19th 2:45-3:15 and Oct 3rd 3:15-3:45. Just show up at the Garden ready to rinse carrots and give them away to a bunch of awesome kids! Amy sent around a signup sheet and lots of folks were eager to help. To join our Garden specific mailing list, email rattlesnakepta@gmail.com and include a sentence about how you’d like to get periodic garden related emails.

Carissa from the Rattlesnake Wellness Committee gave a quick intro. The RWC welcomes all interested parents and guardians to learn more about their projects- better coordination with district wellness initiatives, the handwashing improvement work, and their recent success with working with the District and Climate Smart to improve the air filtration for indoor air in the school (learn more: https://rattlesnakepta.org/2018/08/26/indoor-air-quality-update-fall-2018/)

Jacqui with the Teacher Appreciation Committee is seeking more enthusiastic participants for their monthly teacher appreciation events. She said that their core participants last year were great and she is seeking more people to get involved, as “many hands make light work” when it comes to fun monthly teacher events. The teachers were incredibly appreciative of this project and please reach out to Jacqui (email rattlesnakepta@gmail.com and we’ll forward you right along to her!) if you want to be part of this great team.