February 2019 General Meeting Minutes

Rattlesnake Elementary School Parent-Teacher Association

Meeting Minutes for February 5 2019 from 8:30am-9:00am

Attendance

Leigh (CoP),  Molly (CoP), Alex (T), Matthew (S), Judith (VP), Stacy (FCC), Pam (Principal)+ 10 other parents

Items as Discussed

Wellness committee Updates

  • Provided some updates related to the district.
  • The latest meeting included school principals
  • The meeting did establish an estimated timeline for admin/comment this spring

Principal Wright’s Announcements

  • English language and arts curriculum has changed district wide
  • The new curriculum focuses on small group reading and writing.
  • Also provides standards and overview

Teacher announcements (skipped- teachers were unable to attend this month)

FCC updates

  • East Missoula Family Night was successful
    • E Msla families like the proximity
    • Board games always a good time
  • Lost and found will be donated at the end of the month, PTA will announce on FB
  • Box tops so far are approx. 5000 collected, which is about $500
    • Last year amounted to approximately $1100 net, hopefully more will come in

Spring Fling planning

  • We will have the same theme as last year (Hoe Down)
  • Need donations for the action.  Sponsorship financial donations are also being solicited this year.
  • Spreadsheets are available to solicitation volunteers to stay organized
  • Alcohol as a donation
    • Alcohol can be auctioned, however cannot physically be present on school grounds.
    • Donations from bars and restaurant are acceptable so long as they don’t visually promote alcohol
  • Decorations
    • In years past have been time consuming and perhaps not the best use of time- maybe scale back a bit on decorations
    • Kids can volunteer and make posters/decorations
    • There are some decorations from years past on hand in the FCC
    • Teachers like to be kept in the loop on setup of decorations to minimize disruptions
  • Volunteers are needed for set up/operations/cleanup
    • A signup genius will be established for volunteers

 

District Boundary Study Update by Rattlesnake’s Parent Representative, Kristie S

  • The first official committee meeting noted a lot of concern regarding impacts
  • Involvement and transparency are a key aspect of the current process
  • This effort is meant to create a 10 year plan
    • Attempt to prevent unnecessary transfers of kids to non-neighborhood schools looking forward.
  • Webpage has comments/notes/updates (https://www.mcpsmt.org/elementaryschoolboundarystudy)
  • Rattlesnake is currently at 96% capacity
  • Rattlesnake’s community meeting in January was the best attended of all the elementary school meetings.
  • The discussion does include the concept of Mount Jumbo possibly being reopened- this will be dependent on population and other needs/conditions.
    • The district is currently renting unused space as the population grows
  • Lowell is currently at 62% capacity.
  • Safe Routes to School conversation- noted that the city has some money, but currently improvements in some areas such as sidewalks are the responsibility of homeowners.
  • The Open House meetings will go from start to end as scheduled, but participants can come and go and there is not necessarily a structure or presentation to drive that entire time.
    • 3-4 more meetings are planned this spring

– The PTA’s website will post more information once our rep (Kristie) has written up a summary

 

Adjourn

 

December 2018 PTA Meeting Minutes

Rattlesnake Elementary School Parent-Teacher Association

Meeting Minutes for December 4th, 2018 from 8:30am-9:00am

Attendance

Leigh (CP), Alex(T), Molly (CP), Judith (VP), Stacy (FCC), Pam (Principal) + Becky, Erik, Sienna (SPARK), Lucia, Keila

Items as Discussed

  • Principal Wright Announcements – There will be a superintendent led School Boundaries meeting at Rattlesnake Elementary on Monday, January 7, 2018, at 6:00 p.m., all are invited and an email was sent out
  • Speed Updates on Events! (5m)
      • Holiday Book Fair Results (Molly) – reported that all went really smoothly and we had our highest gross sales ever! Thanks everyone. Total of funds raised for Rattlesnake should be just a hair over $2700!
      • Direct Donate Progress Report (Leigh) – totals as of 12/4 are $4504 with checks and online donations coming in steadily. Donations are accepted year round but the big push for Direct Donate is from mid November to December 31st. Idea was brought up to send out postcards for folks to send to their parents (i.e. kid grandparents) next year. Idea to focus on “Sponsor a Kid” language in an upcoming handout, as a way to motivate.
      • Swag Ordering (Erik) – Lots of positive feedback on the convenience of the online ordering and convenience. Still no set date for material to be distributed to students- hopefully it will be before winter break begins as hoped! We had a brief conversation about the snake logo vs mountain logo- both logos are being used but for this first ordering process, it made sense to use just one (it costs more money per logo printing). Future orders may be with mountain logo, or both logos, TBD.
  • SPARK Arts – Welcome Sienna Solberg! (6m) – Sienna talked about all the great things SPARK Arts bring to the school. Each grades gets either a field trip, or an in-school experience, each year. This year’s planned schedule is K- Puppet performance, 1- Drum Brothers, 2- MCT Androcles and the Lion play, 3- Dance at UM, 4- Symphony performance, 5- visits to MAM. SPARK also brings in visiting artists- this year is B Martinez, Sneed Collard, and more. These programs are funded through private donors to Arts Missoula from various groups like LogJam Presents, Washington Foundations, some district funds. The Rattlesnake PTA’s contributions include longer terms for 2nd Grade Dance (this extends the program for more weeks) and others. Alex mentioned that last year’s handout was excellent, it’d be good to have a refreshed version to give to parents for this year.
  • Wellness Update- Becky-  Wellness Committee had a meeting with Principal Wright earlier in November. Talked about how in late January there will be an important district meeting, and much is on hold until the results of that meeting are in.
  • General discussion on confusion regarding holiday events at the school. Leigh agreed to create a comprehensive list and put it onto PTA blog for general reference.
  • Upcoming Items
      • Box Tops Competition will be in January
      • Holiday rush: remember Good Foods, Fresh Market, and Amazon – Idea came up to get the reminder email from Cassidy (Clark Fork) and rework to use for Rattlesnake. Lucia will contact Cassidy.
  • Fundraising Committee idea was discussed. Idea is to better coordinate, communicate, and plan fundraising throughout the year.
  • Dates of Note
      • Dec 13th 8am – 9:30am Open House on Spring Fling, Rattlesnake Cafe
      • Dec 17th 6:30pm – 8:30pm Leadership Committee Meeting, FCC
      • Jan **8th** 8:30am General PTA Meeting, FCC

November 2018 PTA Meeting Minutes

Election Day! November 6, 2018 from 8:30am-9:30am in the FCC

 

Call For New Items

Janelle reported that she facilitated a donation of books to the Book Exchange and the PTA account there now has about $50 book credit plus $25 store credit.  Question raised: can we advertise donating books to the Book Exchange PTA account as a way to give? Discussed reminding parents about other ways to give: update parents on the easy Good Food Store scrip process, sign receipts at Missoula Fresh Market, use Amazon Smile website, and  Mabel’s Labels.  

Welcome and Introductions

Introduced everyone present and Judith as new VP

Swag

Urgent need to advertise now before window closes Nov 18.  Stacy will email teachers, Jen will put on Facebook. Brittany expects flyers delivered today.  PTA receives 5% of sales.


Updates on Finances/Grants

Alex reported approval of recent Academic Enrich. Grants and $111 in popcorn sales from the Craft and Movie Night.  Sold out of popcorn, could sell more.

Principal’s Updates

Pam reported parent survey is now open and the window closes at the end of the week. Information from this survey guides school goals: last year “Feeling important in my classroom” was alarmingly low; the school climate goal for this year is based on making students feel important and valued.  Last year both student and parent focus groups were selected at random to discuss areas of particular concern from survey results. Other school goals are: more writing opportunities and more math.

FCC/Stacy’s Updates

Movie night was well-attended and successful.  Starting the season of using more resources for students in need. Missoula Organization of Realtors donated $500 to the FCC.  They asked that we donate a basket for their auction before the end of the month. Know anyone who can donate something? What swag should be included?

Events

  • Food for Parent-Teacher Conferences: email Jacqui to help today
  • Noodle Night – Sunday, Nov. 11 at Noodles and Company 4-9pm. Noodles & Company will be giving back 30% of sales.
  • Holiday Book Fair (Nov 28-30): SignUp Genius from last year needs to add flyer distribution volunteers.  Wrapping for donations discussed. Janelle suggests filling book sales volunteer slots first and asking for wrapping volunteers from overflow. Any needs from Book Fair folks?
  • Direct Donate (Nov 19-Dec 31):  Is there a way to give sustaining (monthly) donations?  In letter, is it possible to let people know all the things PTA supports: recycling, FCC, field trips, etc?   Group echoed that PTA does so much it’s mind-blowing.
  • PTA email:  discussion around sending email about swag, Noodle Night, Direct Donate, reminding parents of ways to give

Rattlesnake Wellness Committee

Carissa reported goals are to create a school wellness policy, to improve the quality of the cafeteria, and to increase student handwashing.  Parents are welcome at the MCPS Nutrition Wellness Committee which meets 2nd Thursday of every month at the MCPS Admin Bldg. There will be a meeting at Rattlesnake Elementary on Nov 16 from 1:30pm to 2:30pm.

Volunteer Needs

Shannon reported need for Chess Club Coordinator.  We need a Spring Fling Coordinator (March 15). Janelle is interested in soliciting outside donations.  Discussed need for Spring Fling leads sooner than later.

October 2018 PTA Meeting Minutes

October 2, 2018 Rattlesnake Elementary School PTA Meeting minutes

AttendanceMatthew N (Secretary), Leigh G (President), Alex S (Treasurer), Pam W (Principal), Stacy J (FCC),  + 8 additional parents

ITEMS AS DISCUSSED:

Agenda overview – Leigh

VP Candidate

  • Introduction of Judith B as candidate for VP after vacated by Anne due to job requirements – Leigh & Alex
  • Shannon O was also introduced as having interest in the position but deferred to Judith
  • Judith was elected, no one present objected or voted against. Welcome Judith!

Beef Jerky Fundraiser

  • Preliminary estimate of numbers- orders grossed $5k for 315 Packages (note: final tally for full fundraiser came out to net $5264 – great work Beef Jerky Team!)
  • We will need assistance from teachers and possibly volunteers to ensure that the children receive the orders that they are responsible for (Note: completed! 10/13/2018 – thank you!)
  • Some of the kids order forms get turned in without their full names, maybe need to consider pre-writing teacher names and grades onto forms in 2019 to make things easier in case of mistakes, or some other system to make sorting easier.  

Book Fair

  • Leigh and Alex conducted an overview. Laurie and Becca are again volunteering to be the leads- thank you!
  • We will need to get volunteers to staff the hours necessary, Shannon M will create volunteer listing when closer to the date.
  • As in past years, there is a system in place to ensure that all children will have an opportunity to participate in the book fair- contact Stacy in the FCC if you wish to help with this.
  • Will be conducted after Thanksgiving in an effort to incorporate holiday shopping. Tentative dates within the range of 11/27-30, Precise dates TBD with Fact and Fiction.
  • Generally the book fair raises about $8k, with funds being first allocated to the school library and librarian, and all other funds rolling into the general PTA budget.

School Event Marquee – Pam

  • The design was that was submitted was not in line with what was proposed, which proved to be a problem.
  •  The local community pushed back after the proposal was submitted.  There was too much light and was essentially too loud aesthetically.
  • Idea was raised to rent or buy a light up moveable letter-swap style marquee sign
  • It does leave concerns regarding dissemination of information, as we are currently limited to fliers, the webpage, Facebook, emails, and on-the-fence vinyl banners.
  • If a concept is approved, we will need to still resolve the issue of funding which we will have to be sourced or raised.
  • We do also have fence banners for announcements and will require some to be found for events or printed.
  • The book fair may have a banner available from fact and fiction.

Direct Donate – Leigh, Alex, and Matthew

  • The topic was discussed as an overview
  • Last year resulted in $8700 Gross/$8000 Net raised
  • Jen O and Molly C have brought up the idea to create a more targeted ask team for higher donations from selected businesses and families.
  • Leigh is the lead on this for 2018, Sarah M has volunteered to help with handouts, Jen and Molly will lead up the higher ask team, other volunteers are TBD. Please email rattlesnakepta@gmail.com to join this team.
  • Goal is to kick-off on November 19th and ends December 31st (functional end in terms of in school is December 21st but online and mail donations go through Winter Break).

Jump Rope for Heart – Pam

  • Rattlesnake Elementary will not be participating this year as it was a conflict in fundraising with the PTA and PTA projects due to confusion with who received funds and ran the event.

 Spring Fling

  • We will be conducting spring fling on 15 MAR 2019.
  • The theme is intended for Hoe Down, but open to suggestion and discussion at this point
  • We need to designate project leads to ensure smoothness of execution and coordination of the various sub committees. Ideally, leads would be identified to include: Food Lead, Auction Lead, Activities Lead, Business Sponsor Lead (see below) and Overall Event Coordinator
  • Generally raises between $8k and $10k in fund raising
  • We will be seeking auction donations and in some cases we should be starting now as some tax years are ending and fiscal planning for companies will be beginning. There is also a letter available for those soliciting donations.
  • Idea was brought up by Shannon O to incorporate business sponsors for higher dollar amounts. Discussion on how there is no barrier to this idea- it just hasn’t been done before for the Spring Fling (has been done for Fun Run in the past). See also below.

Other Notes

  • A substitute crossing guard will be needed, please contact rattlesnakepta@gmail.com or the current crossing guard (Erin B) for details.
  • Will also need a chess club coach for the fall!
  • Also a paid position is available for noon duty. In the mean time, a volunteer position is available.
  • The wellness committee is currently developing a wellness policy. The policy will come up for review when complete, but may require elements that either require fundraising or sourcing such as hand washing stations.
  • Community Garden. In the next two years the beds will need to be replaced, and we will need a financial estimate to properly fundraise and budget for this need. Clean up will be conducted in the next two weeks and the beds will be conditioned for next year during after school garden club. 
  • There was some discussion regarding corporate sponsorship. As a group the officers discussed some of the pro/con related to it. It has been a focus in the past of the Fun Run in some years, and worked well when pursued by a person with motivation and experience in obtaining sponsorships. If it is to develop into its own project or to other events, it will require its own project lead.

 

September 2018 PTA Meeting Minutes

September 4th 2018 Rattlesnake Elementary School PTA Meeting minutes

Attendance: Leigh G (P), Molly C (P), Alex S (T), Stacy J (FCC), Amy H (Garden City Harvest) + about 20 more parents and grandparents

(Note: as this meeting was on the first day of Kindergarten, and out in the garden, we did not follow the typical agenda structure)

ITEMS AS DISCUSSED:

Two Notices about Open Positions

  • Vice President is open now, and we will vote for new VP at the October PTA General meeting (Tue Oct 2nd at 8:30 in the FCC). Everyone/anyone interested in this position should reach out to a current or former board member to talk about their intent and what is entailed. This can be a one year or two year term. The current board is hoping to create a list of general duties (like a job description) soon, and will post it to the PTA blog when ready.
  • Treasurer will complete term in May 2019. Shannon M said she was very interested in this position and wants to learn more- thank you Shannon! Other interested parties are absolutely welcome to also learn about this opportunity. It would help to have working knowledge of QuickBooks, as the treasurer position has a significant bookkeeping responsibility throughout the year.

Upcoming Events and Volunteering Needs

Open House is Sept 12th 5:30-6:30, we will staff a table and need a few volunteers. If you want to help with open house, please reach out to Erik F or Brittany H, or email the main PTA email at rattlesnakepta@gmail.com

Beef Jerky Fundraiser will start around Sept 13th (approx), we will need several helpers for handouts and sorting. Alex stated that she’d like the jerky to be distributed post-sale before October long weekend (that’s Oct 18-21) so getting started during the week of Sept 13th is preferred. Alex S has run this for several years and would like someone to help her co-lead it this year. Look for emails asking for specific dates and tasks, or email rattlesnakepta@gmail.com if you want to volunteer.

Bike Rodeo will be Sept 28th 5-7pm, we will need many helpers for stations and activities. Stacy J at the FCC is the point person for this event, so please email her at  <sjehle@mcps.k12.mt.us> if you want to volunteer either during the event, or as part of the planning committee. Leigh said she would like to make sure that Parks and Rec is able to give tours to families interested in the new Bike Park at Syringa (just north of Rattlesnake school, currently under construction) and would reach out to contacts at the city to involve them in planning.

Amy H from Garden City Harvest represented the Garden Committee and gave a brief intro. She would love more volunteers for several upcoming opportunities:

  • Garden Committee meeting is September 21st at 8am in the main entry conference room, all are welcome.
  • Produce Giveaway Table! This was a great idea last year that continues this year! Our garden is so productive that a fresh food giveaway is done at the end of several fall school days. The table can use a few more volunteers on Sept 19th 2:45-3:15 and Oct 3rd 3:15-3:45. Just show up at the Garden ready to rinse carrots and give them away to a bunch of awesome kids! Amy sent around a signup sheet and lots of folks were eager to help. To join our Garden specific mailing list, email rattlesnakepta@gmail.com and include a sentence about how you’d like to get periodic garden related emails.

Carissa from the Rattlesnake Wellness Committee gave a quick intro. The RWC welcomes all interested parents and guardians to learn more about their projects- better coordination with district wellness initiatives, the handwashing improvement work, and their recent success with working with the District and Climate Smart to improve the air filtration for indoor air in the school (learn more: https://rattlesnakepta.org/2018/08/26/indoor-air-quality-update-fall-2018/)

Jacqui with the Teacher Appreciation Committee is seeking more enthusiastic participants for their monthly teacher appreciation events. She said that their core participants last year were great and she is seeking more people to get involved, as “many hands make light work” when it comes to fun monthly teacher events. The teachers were incredibly appreciative of this project and please reach out to Jacqui (email rattlesnakepta@gmail.com and we’ll forward you right along to her!) if you want to be part of this great team.

May 2018 General PTA Minutes

May 2nd 2018 Rattlesnake Elementary School PTA Meeting minutes
Attendance: Leigh G (P), Molly C (P), Anne T (VP), Alex S (T), Matthew N (S), Jen J (FCC), + 7 parents

ITEMS AS DISCUSSED:

  • Welcome and Call for Additional Agenda Items: What’s for lunch group requested time for item
  • April Funding Requests Update:
    • Renie Gibson (music) – $400, misc – Granted pending clarifications
    • K-Team $150 NHC buses, $150 Ag farm, WFF bus $75 – Granted as written
    • Lisa Thomas (K) -$301.28 new classroom rug from academic enrichment  – Granted as written
  • Past Event Updates:
    • Spring Fling: Raised approx $9k Gross, final tally TBD.
    • Garden Clean Up:
      • Thursday garden cleanup didn’t have as much attendance as expected
      • Future events might need better promotion and/or timing
      • Long term plan for ADA accessible garden surface- gravel is no good for wheelchairs
      • Yes, produce will be given away this fall like last year
      • All garden updates will be on the website like last year
  • Upcoming Events and Volunteer Recruitment:
    • K Roundup is May 18th 2018. Email RattlesnakePTA@gmail.com to volunteer.
      • Additional volunteers are needed for Round-up.  2x per session
      • Additional needed for the table outside in 3x 1-hour shifts.
      • Children are welcome considering parents may not have child care, just be mindful that they are not a disruption to the Round-up events going on.
    • Family Fun Night in East Missoula will be Tuesday, June 5, 2018 
      • River of Life Church is providing their food truck
      • No additional volunteers are needed at this time
      • Will have pizza provided
      • Weather permitting, will include family portraits
      • Maddie Delaney from PE will help with kickball and other events
    • Running club has begun. Please email Emily, eylinton@gmail.com, to volunteer.
    • Teacher Appreciation week is May 7-11. Email Jacqui, jacquis23@yahoo.com to volunteer, Fruit platters and as well as chips other appreciated incentives.
    • Staff Appreciation Thursday for May is the 31st. Email Jacqui, jacquis23@yahoo.com to volunteer.
    • Fun Run is June 6th at 12:55-2:30, with course setup likely starting closer to 9:00am. You don’t need to be a runner to help- this event needs a wide variety of volunteers, from orange slicers to race course pointers! Email Emily, eylinton@gmail.com, to volunteer.Find more info on our Fun Run event page
      • Last year needed additional volunteers for the course
      • Also more water needs to be available for walkers.  A refill may be necessary.
      • Letting the kids vote on popsicle flavors has been positive.
      • There was some discussion of headbands vs shirts, for 2018 we considered doing “buff” style headbands to keep cost and time manageable, currently the prices is $3 per 450 kids for buffs, we’d need more sponsors approx $2k total generally for the $100 to $500 variety and their logos need to be sent to exact image.
  • Additional Item for Agenda: Nutrition for school “What’s for Lunch” committee (Carissa B)
    • Will review food choices pertaining to Lunch and Breakfast.
    • Pam will be meeting w/ Community to talk over ideas May 9th
    • Open to more parties at certain point but there is a desire to keep the group relatively small and manageable.  Suggested to bring in PE and Health teachers when ready
    • Would like to review if there are policies related to nutrition that already exist.
    • Do other schools have programs that we could copy?
    • Should also be tied to handwashing and hygiene initiatives.
    • Will the program be tied to a reward vs nutrition only?
    • Discussion was spearheaded by Carissa, Becky, Jen O, and Keila.
  • PTA New/Incoming Roles
    • Web design: Jen P has accepted request to take over website maintenance 2018-2019, will be training in May and June 2018
    • Swag: Brittney H has accepted request to take over swag 2018-2019
    • Volunteer Coordinator: Vacant, Janel will be finishing up term in June 2018, if you are interested please reach out to someone on PTA leadership
  • FCC Update by Jen J
    • New FCC Coordinator will be needed for next year as Jen will be resigning.

Our next meeting is June 6th, 2018, at 8:30am in the FCC. Hope to see you there!

 

April 2018 General PTA Minutes

April 4th 2018 Rattlesnake Elementary School PTA Meeting minutes
Attendance: Maggie W (P), Anne T (VP), Alex S (T), Jen J (FCC), + 11 parents

ITEMS AS DISCUSSED:

  • Funding Updates: March funding request for novels submitted by Ms Dombrowski, funding was granted. No other funding requests this month.
  • Events:
    • Spring Fling feedback– thanks everyone! We talked about how busy the cakewalk was, and discussed maybe charging $1/head to limit it a bit. Anne said the Basket Team was amazing this year- kudos! Just one item didn’t receive any bids, which is a pretty awesome result.
    • Teacher conference feedback– food was great, teachers said they really appreciated the sandwiches, chips, etc. Nice that they can take it in hand and run, if needed.
    • K Roundup is May 18th 2018.
      • Remember, NO SCHOOL for current K’s
      • The K parents will sign up for sessions, likely all in the morning
      • Need a few volunteers for Q&A and swag sales
      • Will need to update handouts, do inventory on magnets
    • Fun Run is June 6th 2018. Find more info on our Fun Run event page
      • Glitter pops is the idea again for treats. The kids might get to vote on the flavor (lemonade vs strawberry or similar).
      • Our Fun Run lead will be Emily L again- thanks Emily!
      • Fun Run will need volunteers for both the run (June 6 in the afternoon) and the training runs (Wed and Fri mornings at 8am, Tu and Fri afternoon recess, starting April 24)
  • How you can help:
    • Teacher appreciation week is coming up (May 7-11), Jacqui needs volunteers. Jacqui expressed concern her teacher appreciation volunteers may be stretched thin, maybe we need to pace ourselves better or get more participants. Michelle N volunteered to help get popcorn in the future from Kornutopia.
  • Leadership Positions
    • Amended charter by vote to allow for co-presidents by motion and vote.
    • Leigh G and Molly C voted in as co-presidents. Thank you Leigh and Molly!
    • Voted Matthew N in as secretary. Thank you Matthew!
  • FCC Update by Jen J
    • Special note: Bike Rodeo will be moved back to a FALL event, will not be this spring. Date in the fall TBD
    • East Missoula night- end of May, exact date TBD. Likely to be something like softball, with a local food truck.
    • Contra (Folk) Dance Night – May 4th, will include a dinner, Jen J and Renie will lead.
  • General discussion
    • Need to update the 2018-2019 PTA general calendar to include our first day coffee social on the lawn, this was a very popular event!

Our next meeting is May 2nd, 2018, at 8:30am in the FCC. Hope to see you there!

March 2018 General PTA Minutes

March 7th, 2018 Rattlesnake Elementary School PTA Meeting minutes

Attendance: Maggie W (P), Anne T (VP), Alex S (T), Jen J (FCC), Molly Kast (Teacher Rep) + 6 parents/guardians

ITEMS AS DISCUSSED:

  • Funding Updates: No funding requests or updates this meeting
  • Upcoming Events: Spring Fling is coming up on March 16th with theme “Hoe Down!” Discussion was held about the grade-level baskets and the suggestion was made to make a comprehensive guide for the volunteers who head this up next year. Group also discussed the bid sheets and increment levels. The basket committee used a formula of starting bids at 25-30% of value and increasing in increments of 10% of value (this was later changed to increasing bid levels at $5 increments for items with a value under $70 and $10 increments for items with a value over $70). The Buy it Now price was placed at 25% over value. It was also suggested that we encourage people who win baskets to consider giving them back to the school. A few baskets and other items will be pulled out for a raffle. Jen J. showed the committee examples of decorations that fit with the theme. Alex shared that the food will include pulled pork sandwiches or corn dogs both served with baked beans, chips and a pickle. Catering will be done by Masala. Group discussed activities, including a cake walk, bingo in the library and dancing with Ms. Gibson and Miss Delaney.
  • PTA Leadership: The current President (Maggie W) and Secretary (Laura) will complete their 2 year terms this June. Please let us know if you are interested in a leadership position with the PTA. We will be looking for nominations from now until April 3rd. The in-person voting on positions will be at the April meeting (8:30am on April 4th). In May, the new leadership and former leadership will work to finalize and vote in the annual budget for the 2018-2019 school year. To learn more about this process, or to nominate yourself for an open position, please email rattlesnakePTA@gmail.com

Next month’s PTA Meeting will be April 4th 2018, at 8:30am in the FCC. Hope to see you there! 

February 2018 General PTA Minutes

February 7th, 2018 Rattlesnake Elementary School PTA Meeting minutes

Attendance: Maggie W (P), Anne T (VP), Alex S (T), Laura F (S), Jen J (FCC), Molly Kast (Teacher Rep) + 8 parents/guardians

ITEMS AS DISCUSSED:

  • Funding Updates: January the PTA granted three funding requests- the 5th Grade Roxy/SPARK Arts mystery movie project; the 5th grade book set (The Inuit Thought of It); and the 3rd Grade “Olympic” Field Trip to Glacier Ice Rink.
  • FCC Update: Jen talked about  upcoming Family Jump Rope night on February 15th (see Event Listing). Jen said the Box Tops were going well. Group discussed whether the box tops money goes to each grade as the money is raised, or if it goes to the PTA to later disburse, or what is best. PTA board will discuss at their upcoming meeting.
  • Teacher Update from Molly Kast: Teachers are collecting basket items for Spring Fling thru Feb 23rd. They are sending out reminders via their classroom newsletters. Additional signage to remind folks about Spring Fling baskets may be up soon- sandwich board, posters, etc. They have been very thankful for the teacher appreciation days this year- congrats to Jacqui and her Teacher Appreciation crew!
  • Upcoming Events: Spring Fling is coming up on March 16th (see Event Listing) with theme “Hoe Down!” Planning updates- need about a total of 16 volunteers per hour to make it all work smoothly. Please consider volunteering for an hour! Link to sign up for volunteering is: http://www.signupgenius.com/go/20f0d44ada62aa3fe3-spring The more volunteers the event has, the more potential activities that the Spring Fling can offer. There will be Bingo, hay bales for dance floor, line dancing, cake walk, “snake” walk, face painting, photo booth. Food choices will include fair themed food. Raffle is planned. Remember, this is a free community event. Invite your friends and family!
  • Discussion of forming a new “What’s for lunch” food committee in the PTA dedicated to improving the menu at Rattlesnake in general.
  • Fun Run is planned June 5. PTA will be asking the same person to run it as last year (it was great!). Running practices will likely be Friday before school and recesses on Friday, but that is not yet set in stone.
  • PTA Leadership – please let us know if you are interested in a leadership position with the PTA. The current President (Maggie W) and Secretary (Laura) will complete their 2 year terms this June. We will be looking for nominations from now until the start of April. The in-person voting on positions will be at the April meeting (8:30am, April 4th). In May, the new leadership and former leadership will work to finalize and vote in the annual budget for the 2018-2019 school year. To learn more about this process, or to nominate yourself for an open position, please email rattlesnakePTA@gmail.com

This month featured a new PTA coffee maker, to decrease driving and be more efficient!

Next month’s PTA Meeting will be March 7th 2018, at 8:30am in the FCC. Hope to see you there! 

 

January 2018 General PTA Minutes

January 3rd 2018 Rattlesnake Elementary School PTA Meeting minutes

Attendance: Anne T (VP), Alex S (T), Jen J (FCC), + 6 parents/guardians 

Items as discussed:

New “Everyday Way to Raise Money” Program

Mabel’s Labels is a year round fundraising opportunity that sells sticky and sew-on style personalized clothing and gear labels. Cassidy has set up an account so that we can get a portion of sales as a fundraiser. We’ll be promoting it during key times such as January (after Xmas), May (prep for summer camp, plus Kinder Roundup), and Sept (start of school). The labels help reduce load in the Lost and Found in school, summer camp, etc. Discussion that we need to add link to website page for fundraising. Link to use is  campaigns.mabelslabels.com and select Rattlesnake Elementary from the drop-down school menu, to ensure that funds come back to our school.

Direct Donate Final Tallies

Direct Donate was a successful fundraiser again this year. Total net funds raised was approx $8800. Many thanks to Leigh and Maggie A, plus also Billy P for his awesome thermometer and keeping it up to date even in the snow and rain! We exceeded our goal ($8250), which is excellent. We received fewer number of donations this year, but a greater total value, confirming that the keychains/ giveaways from 2016 were probably not a good use of our time in 2016 and that the 2017 decision to skip it was not damaging to the fundraising total. Janel said the handouts were well written. Leigh said she’d be happy to co-lead it again with someone in 2018, will ask Maggie A if she’s willing for a second year. Janel mentioned it is nice to not need lots of volunteers, as recruiting that time of year is very hard. All agreed it is good to take pressure off the Spring Fling via the direct donation effort plus the successes of Beef Jerky.

SPRING FLING will be March 16th 2018 (this replaces the Spring Carnival)

Spring Fling will be March 16th from 5:30-7:30 and the theme is “Hoe Down!” Event teams are forming and there is lots of need for help with currently in progress teams.

Classroom Baskets Team: Carissa, Maggie A, Becky K- The new classroom basket signup sheet allows teachers in grade level groups to pick a theme and self-assign. They can also pick their own theme if needed. There will be an option to have parent opt out of donating an item and instead donate a small amount of money for a “PTA shopper” to buy stuff for the basket.

Auction Team: Anne T, Molly C, Maggie W, and Alex S, Erin S said she’d help with online donations but would like to skip cold calling, Carissa mentioned that Matthew N would make a great auction power hour worker. This group will have another donation “power hour” on a Tuesday from 2-3 in January, and maybe another one in early Feb (?). Jen O suggested more out of state/region donation requests because local businesses are so tapped out from people asking for donations. Idea also to go to chain stores with local presence, i.e. Cabelas, to help avoid the donation fatigue in local businesses, and also because they have online forms that can make it easy to ask for donations. Idea to ask Logjam Presents / Checota for Golden Ticket to raffle. Idea to avoid Gift Certs because they are not very fun, instead focus on gender and size neutral stuff (like hats, or mugs, or foods). Pitfall mentioned of auctioning single items when a pair is more practical was discussed. Idea to raffle a few fun items was discussed. Pitfall of having the kids really want the raffle items, and then be very disappointed, was discussed and it was agreed that considering only more family/adult kinda things for raffle, rather than toys/etc, might help temper meltdowns. Anne T mentioned last year we thanked donors via Facebook throughout the Spring, which got a bit overwhelming, maybe we can strategize this better this year. On-site Auction Caller still needed, was not discussed.

Hoe Down Activities Team: Maggie W, Anne G, Erin B, Becky K, Martha – This group was not present at the meeting today. Jen J volunteered to join the group. Talked about how the line for face painting was too long next year, could use more face painters and generally better crowd management.

Food Team: Alex S, Eric F – Hoe Down Food Theme was presented, to much amusement. Idea to have corn dogs and other Fair kinda food. Idea to have cotton candy. Erin S mentioned the line for cotton candy at E Msla Egg Hunt is always very very long- suggested we rent several machines and make it cash only. Leigh and Alex mentioned cash only worked well last year, i.e. put cotton candy plus soda cans and LaCroix on the other side of the gym from hot foods for crowd management and make everything $1 or $2 in that line. Discussion that cotton candy obviously isn’t healthy, but at least it is very fun plus doesn’t include any likely allergens.

Box Tops- Classroom Competition in January

Box Tops will be for about 2 weeks – official dates are January 29- February 9. Party themes are not yet decided. The question of whether or not teachers can/should/do collect box tops all year round was brought up; it is up to the teachers to either do this, or not, according to their personal preferences. Reminder that healthy inter-class competition on the Box Tops leads to more money for PTA funded school needs. Find more information at: https://rattlesnakepta.org/2018/01/10/box-tops-collection-competition/ 

Proposed Event – Skippers Night

Super Skippers may donate a Skip Night to the FCC as a Family Fun Night in February. Details to be fleshed out by Jen J, ASAP.  (Note: event date has now been set for Feb. 15th 2018. This event will be free for Rattlesnake families, and designed to learn ways to incorporate skipping into your family life. More info found here: https://rattlesnakepta.org/2018/01/22/free-family-jump-rope-night/ ).

“Science with Mr G” Assembly

This event is now scheduled, but the date is exact date is unknown, probably in late Jan or early Feb. Whether or not the event will include a third, evening, show is still up in the air. (Updated 1/22/2018 to add: No third show is being planned at this time. The date is now set as Feb. 15th 2018: First show is 9:30am-10:15am for grades 3-5, second show is 10:25am-11:05am grade K-2.)

General Q&A

Discussion of a community information board was discussed. Pros/Cons of creating a Rattlesnake Parent group to share community resource leads. PTA board may want to discuss involvement at the next executive board meeting.

A question was posed as how best to contact PTA for general questions.
The PTA email (rattlesnakePTA@gmail.com) is monitored daily. If the question can not be addressed by a member, or is more appropriate for administration, the email will be forwarded to the right person.

Next meeting will be Feb 7 2018, 8:30am in the FCC. 

BIG THANKS TO BERNICE’S BAKERY for the donation of delicious coffee and muffins for this meeting!