Rattlesnake Elementary School Parent Teacher Association Meeting Minutes for Tuesday May 3, 2022

Attendees: Janel Chin, Dana Hupp, Shannon Murphy, Melody Nelsen, Pam Thayer, Lucia Thorness, Molly Bradford

8:15 a.m. – Welcome,  Intros and Call for other items 

8:20 a.m. – Approval of Minutes from past meetings and vote on candidates to fill upcoming vacancies on the PTA Board

  • President: Janel Chin has completed a 2 year term as of June. Dana Hupp has accepted a nomination made last meeting but is only willing to serve the first year of what is designed to be a 2 year term. APPROVED
  • Vice President: Dana Hupp will not complete the 2nd year of her 2 year term if she assumes the presidency and so Melody Nelson has accepted a nomination to serve. APPROVED
  • Treasurer: Shannon Murphy extended her 2 year term due to lack of anyone willing to serve as Treasurer last year. Lucia Thorness has accepted a nomination to serve. APPROVED
  • Secretary: Jess Larson declined a nomination to serve (she volunteered to assist with future fundraising efforts though!) and so we are looking for nominations of someone to serve.

8:25 a.m. – Principal and Teacher Updates

  • ATG funded Smartboard update – last meeting Pam reported that she had not yet received the money and thus the smartboard although Jen Oakland received word early 2022 that $2,000 had been awarded for this.
  • Report on whether the 5th grade was able to get funding from the Wildlife Film Festival for buses
  • Did all teachers receive a reminder Pam was going to post about classroom grants as the new year’s funding cycle will begin at some point this summer?

8:30 a.m. – Running Club

  • Funding Request: Kim purchased $153.85 worth of feet/chains and plans to purchase hats/shirts as well. WE WILL CHECK WITH HER ABOUT AMOUNT SHE NEEDS (? SHIRTS) AND THEN REIMBURSE HER
  • Began on Monday April 25th at 7:45 a.m. and will be offered every Monday and Wednesday morning through May 18th – permission forms are needed for students without an adult chaperone and kindergarteners must have an adult accompany them to participate in the a.m. running club
  • Tuesday afternoon Running Club is offered during students’ last recess (1:20 to 3:10 p.m.) until May 17th).
  • Kim is designing/funding hats for volunteers to help students ID helpers as they run and t-shirt incentives for students who attend consistently (Thank-you Kim!)

8:35 a.m. – Fun Run on Friday May 20th

– May 9th will be the kickoff day and students will be able to post videos etc. to gather pledges using Boosterathon’s online fundraising platform. Teachers will show an introductory video May 9th and daily videos are optional after that but cover worthwhile topics such as perseverance, courage, etc.

– Dana, Jess and Molly will set-up track the day before and food (popsicles, fruit and water) the day-of

– Pam has agreed to MC the event (Boosterathon provides a soundtrack and Molly is getting a sound system) and classes will be spaced out throughout the day on 2 tracks so that families can come watch.

– Jess will handle day-of operation of the sound system and microphone

– Janel and Dorina will man the welcome table and sell swag – MORE VOLUNTEERS ARE NEEDED TO HELP SET-UP AND SELL SWAG

– John Hupp will oversee the tracks – MORE VOLUNTEERS ARE NEEDED TO SUPERVISE THE TRACKS

– Dana will work with teachers to keep track of what students participate

– Brainstorm incentive options to encourage our school community to raise the $20,000 needed for the 2022-23 school year: e.g. popcorn party, no zones at recess, pick-a-seat in the lunchroom day, Principal Wright kisses a pig (Lucia has connection to pigs)

8:40 a.m. – Committee Updates/Reports

  • Art Education: Grant was submitted to the Montana Arts Council (thank-you Elizabeth Willy!) to try and get funding for a new kiln per art teacher, Monica Thompson’s request.
    • If we aren’t able to fully fund this request Monica is open to the idea of a specific capital campaign like selling cards of kids artwork, or something like that…  
  • Teacher Appreciation Week is May 2nd – 6th Lauren and Jen are brainstorming, fundraising to do something for teachers each day (e.g. lunch from Soup Farm, drinks from Rattlesnake Market, chair massages from the Massage School, coffee mugs and thank-you notes). NEED TO TALK TO JEN AND LAUREN TO DETERMINE IF THEY ARE INTERESTED IN CONTINUING THIS NEXT YEAR.
  • Outdoor Education
    • Garden Committee met on April 11th?. CONCERN ABOUT CHEMICAL SPRAYED BY UTILITY COMPANY THAT KILLED THE FRUIT TREE.  
      • Garden City Harvest Farmer-Educators will teach two sets of lessons this spring and in the fall. 
        • In the spring, Kindergarteners and 3rd graders visit the garden for composting and planting lessons and return as 1st graders and 4th graders in the fall to harvest veggies and put the garden to bed. 
          • Lesson 1- Composting: May 2nd and 3rd
          • Lesson 2- Planting: May 23rd and 24th
        • In the spring, a 30-minute planting activity is offered to other grade levels.

– Teachers are encouraged to use the garden space for learning all year long

– plans are underway for a new shed to be built for the school garden this week!!!

  • ROC 
    • We are looking for a volunteer to spearhead communications with teachers and staff about how to best spend the $2,284 in ‘Neighborhood’ grant funds that the City of Missoula gave to the ROC as those funds must be spent by June 1st
      • Discussion Item: at our last meeting we decided that Crazy Creek style chairs would provide more versatility than the original plan to purchase 4 picnic table bases and fir 2×8 timber from Heritage Timber to construct 4 tables. 
        • Jen Oakland is looking into whether grant funds could be spent on chairs to be used in the ROC versus picnic style tables…

– A work day has been proposed to sand and stain the buddy bench and assemble these tables: What day might work well???

8:50 a.m. –  Other Ideas/Events/Fundraisers

  • Movie night at Ogren Field September 2022: APPROVAL GIVEN FOR DANA TO ENTER INTO A CONTRACT WITH PADDLEHEADS FOR CHARLOTTE’S WEB. WILL INCLUDE PTA’S FROM OTHER SCHOOLS AS WELL.
  • 5th grade Making A Difference Everyday (M.A.D.E.) club
    • Maggie Ward has volunteered to supervise during Thursday lunch/recess.
    • A no interest loan was approved last meeting for supplies so that they can create crafts to sell. They plan to donate 75% of their profits to charity.
  • End-of-Year Celebration?
    • Dorinda, Maureen Dunn and others have expressed interest. Anonymous donor may be willing to fund on a matching basis…
  • Battle of the Books (Dana). AFTER OPEN HOUSE AUGUST 29 AT BEGINNING OF THE 2022/2023 YEAR WILL CONSIDER A 30 MINUTE INFORMATIONAL MEETING FOR PARENTS OF 4TH AND 5TH GRADE PARENTS
  • Interest in reviving Chess Club – a former sibling of an RE student used to hold a chess club during Friday lunch recess (11:00 a.m. to 12:35 p.m.), we are looking for someone to re-start this (it could be on a different day)
    • The chess boards and maybe even some rules are in the FCC closet so we would just need a coordinator or two each week.
  • Ranger Tom Bicycle Commute Challenge in May features fun prizes for students who bike commute the whole month. Shaun is expanding it beyond RE. Let us know if there are students who need help getting a bike, helmet or finding safe places to ride.
  • Bike Rodeo – postponed due to lack of a volunteer coordinator and the board’s need to focus on Running Club/Fun Run this spring. 
    • There is interest in holding it next fall and getting alumni involved with bike repair and bike skills instruction.
    • The FCC, Parks n Rec and Missoula In Motion have partnered with us on past events
    • Molly Bradford expressed interest in potentially planning/sponsoring a movie night / bike rodeo event in conjunction with other grade schools at Ogren Park this fall at our last meeting…
  • Update on idea of packaging and distributing school supplies as a fundraiser/service to families who do not enjoy shopping for school supplies – Jen Sheldon
  • MCT in 2022-23 school year (Dana), PLANNING END OF JAN 2023, IN PERSON PLAY. APPROVED DANA ENTERING INTO A CONTRACT WITH MCT.
  • Lego Robotics club at RE

8:55 a.m. – Health and Safety

  • Several incidents have been reported/observed of cars hitting or nearly hitting individuals crossing Rattlesnake Drive. Please sign-up to help-out as a crossing guard if you are able: https://www.signupgenius.com/go/20f0d44ada62aa3fe3-morning. If every family volunteers just one morning, we could cover the rest of this year and next school year as well: What an easy way to give back to our school community and make sure all students get to school safely each day!
  • Lead was detected in some of RE’s drinking fountains. Update from Pam re what has been done?
  • We now know that  COVID comes in waves and the newest variants have been detected in rising levels in Missoula’s wastewater so please continue to do your part to keep vulnerable members of our community safe:
  • Get vaccinated/boosted and encourage others to do the same.
  • Check students for symptoms and keep students home even if symptoms are only mild. Staff and teachers have reported individuals attending school/work with fevers, vomiting etc.
  • Use face coverings in settings with the potential for transmission. If your student needs a reusable cloth face covering, let us know as we received another recent donation.
  • Keep our social circles small and outside.
  • When your students are healthy and able to attend school, be consistent with attendance as non-COVID related absences are creating extra work for teachers in terms of preparation and planning. Please be respectful of our teachers’ time and grateful for the extra work they put in to catch students up when they miss school. 

9:00 a.m. – Announcements

  • Next Leadership Meeting is scheduled for Thursday May 12th at 4:45 p.m.
  • Cancer Support Community’s (CSC) Food Truck Festival will be judged by Principal Wright and $200 will be awarded to the school with the most attendees. Please stop by the CSC table between 4:00 and 8:00 p.m. on Friday May 6th to tell them Rattlesnake’s PTA sent you.
  • The next PTA General Meeting is scheduled for Tuesday June  7th after drop-off (8:15 a.m. ish) but a new meeting time is likely needed to accommodate the schedules of our new board so this may be revised…
  • DON’T FORGET TO DROP-OFF YOU BALLOT IF YOU HAVEN’T YET VOTED TO SUPPORT THE LEVY AND TRUSTEES FOR THE SCHOOL BOARD

APPROVAL GIVEN FOR SHANNON AND LUCIA TO GET ANOTHER ACCOUNTING PROGRAM THAT ALLOWS IMPORTS FROM QUICKBOOKS (UP TO $500).

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