PTA Leadership Meeting Minutes – December 2, 2021

In attendance: Pam Wright, Janel Chin, Dana Hupp, Melody Nelsen, Sara Smith

4:30 p.m. – Welcome, Call for other items and Principal/Teacher Updates 

4:35 p.m. Committee Updates Reports

  • Swag (Dana) – Sale on the 13th of this month (help us spread the word please!). Probably from 2:30 to 5:30 p.m. in the RE lobby.  Melody will put on facebook, Janel will send out emails x 2, Dana will get in news and notes
    • New sweatshirts were ordered but we are out of beanie hats and low on many other items…
    • Sales this year have netted our PTA $800 
  • MCT Update (Dana) – Workshops will be offered to all students at RE this year but no public performance due to high COVID numbers. Up to five workshops per day with all grade levels in the classroom. Pam will work on a schedule with the different workshops and determine grade appropriateness. Funded by Warden Thane. Dana will email Stacy Jehle about not needing gym at night.  Sara Smith will take the hold off of band and orchestra room
  • Book Fair (Dana). 1200 in swag, 3-4K in books estimated
  • Battle of the Books (Dana) – Schedule adjustments to allow more time for students to practice
  • ROC Discussion of top priorities to keep the space useable in 2022, didn’t address this at this meeting.

4:45 p.m. Discussion of leadership recruitment efforts: Janel (President) and Shannon (Treasurer) positions will be up for re-election in May and neither plans to run for a second term. Dana would consider running for President but we need to recruit a  competent Treasurer for her to feel okay about taking the presidency on. We also would need to recruit a Vice President to fill the end of her term if she were to do that…

4:50 p.m. – Health and Safety Discussion Items: 

  1. How can we support increased vaccination rates in our school community? Melody will do facebook post
  2. In the meantime how can we continue to minimize ‘close contacts’ when a student does attend school with COVID? 
    1. For instance, can seating arrangements be kept more consistent between the classroom/lunch and specials?
  3. Overhead coverings seem to be logistically difficult and expensive but do we want to pursue tables to hopefully allow outdoor lunches to resume for at least a portion of students?

4:55 p.m. Funding Requests

  • Pam/Dana have requested up to $800 for Montana Shakespeare in the Parks elementary school program “Montana Shakes” so that Worden and Thane isn’t sponsoring both MCT and Montana Shakes. PTA will cover this expense. Motion passes.
    • The fee includes a performance (age appropriate interpretation of the classic A Midsummer Night’s Dream called Bottom’s Dream by Matt Foss) followed by nine workshop slots for students to work with our actor-educators. Each of the following three themes has K-2nd and 3rd-5th grade workshop iterations: 
    • Will try to do this at the outdoor classroom, but may need to do indoors, weather dependent

1.  LANGUAGE: Say What You Mean and Mean What You Say. Using Shakespeare’s text, students will explore how context and subtext can change the meaning of words. They will explore tone of voice, body language, and social cues to determine meaning and make new stories.

2. PHYSICAL: March to the Beat of Your Own Drummer. Students will create original characters using physical theatre techniques and games. They will create a space where all these characters can co-exist as expressions of “their full selves”.

3. CRAFT: One Person’s Trash. By giving value to items that are often discarded, we can make art out of unusual objects and even some “garbage”.  Students will explore what the voice in their head sounds like and give it shape and meaning with this hands-on workshop. 

  • Jen Oakland has been connecting with the anonymous donor who funded renovations at the ROC about possibly funding more hours for Sarah or another individual to do reading intervention with 1st and possibly 2nd graders as well as other possibilities such as support for a shed for the school garden, landscaping maintenance south of the school and/or increased arts enrichment for students through programs like MCT and/or Montana Shakes.

5:00 p.m. Fundraising

  • Direct Donate Update (Melody) – schoolwide email and paper letter via BOOM folders went out this week…
  • Spring Auction has been tentatively planned for April but we need a coordinator. Discussed some ideas and Janel will reach out

5:15 p.m. Announcements

  • Next PTA General Meeting is scheduled for Tuesday December 7th at 8:15 a.m. ish
  • Next Leadership Meeting is scheduled for Thursday January 6th at 4:30 p.m.
    • Does that work for everyone? yes

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